Bot Yourself Privacy Policy

Key points

• No adsYour Bot Yourself data, including data from connected apps, is never used for advertising and is never sold.
• Not used to train AI modelsYour conversations and connected-app data are not used to train generalized AI models, ours or our providers'.
• You approve every actionBot Yourself does not send an email, share a file, or change anything in a connected app without your approval.
• Only what's neededEach connector asks for access only when you turn on the feature that uses it, and sends an AI model only the part of your data a request needs.
• Private by defaultWhat Bot Yourself knows about you stays in your private context. Nothing reaches a shared space unless you share it.
• SMS is never marketingBot Yourself texts are transactional only. Your number and SMS consent are never shared for marketing. Reply STOP to opt out, HELP for help.
• Disconnect and delete any timeDisconnect a connector and we delete the data it gave us within 30 days. Delete your account and everything goes with it.

1. Your data in Bot Yourself

Bot Yourself keeps your information in your private context: your conversations, the preferences and facts you ask it to remember, and data from the apps you connect. You can see and edit what it remembers about you.

Bot Yourself also supports shared spaces, such as a household or a trip. Information enters a shared space only when you choose to share it there, and then it is visible to that space's members. Your private context, and data from your connected accounts, are not shared with other members unless you share a specific item.

Your data is encrypted in transit and at rest. Sensitive data, including connected-account content and access tokens, is also protected with per-account encryption keys held in a managed key service. Initialyze staff have no standing access to your content, and every administrative access is logged.

2. Bot Yourself and advertising

Bot Yourself does not show ads. We do not use your Bot Yourself data, including your conversations, memory, or data from connected apps, to serve or target advertising on Bot Yourself or anywhere else. We do not sell it or share it with advertising platforms, data brokers, or information resellers.

3. Improving our AI models

Bot Yourself uses AI models to understand your requests and write responses, drafts, summaries, and suggested actions. Those models are provided by an AI model provider acting as our service provider.

• Your content is not used to train generalized AI models. That covers your conversations, your memory, and data from connected apps.
• Our agreements with AI model providers prohibit them from training on your data or using it for any purpose other than returning a response to Bot Yourself.
• We will not use your content to train models unless we ask for your permission separately and you give it. Even then, Google user data is never used for generalized model training.
• We improve Bot Yourself using aggregated or de-identified usage information, such as which features are used and where errors occur, not the content of your messages or connected accounts.

AI output can be wrong or incomplete. Review drafts and proposed actions before you approve them.

4. Connecting Bot Yourself to apps and services

Connectors let Bot Yourself work with apps you already use, such as Gmail, Google Drive, and Google Calendar. With a connector, Bot Yourself can find and summarize information there and, with your approval, take actions such as sending an email or organizing files.

• You connect an app in Bot Yourself settings, and the app's own consent screen shows exactly what access Bot Yourself is asking for.
• Bot Yourself asks for access in steps. Signing in does not give it your email or files; each permission is requested when you turn on the feature that uses it.
• Bot Yourself exchanges with a connector only the data needed for the request you made.
• You can disconnect a connector in Bot Yourself settings at any time, or revoke access from the app itself, for Google at your Google Account permissions page.

Approving actions. Bot Yourself does not send an email, share or delete a file, or accept or send an invitation without your approval. When a request would make several changes, you approve each one, and you can reject them all at once.

5. Google user data

What Bot Yourself accesses and why

• Gmail: to find, read, and summarize your email and answer questions about it; to write drafts; and to send or organize email when you approve.
• Google Drive, Docs, Sheets, and Slides: to find, read, and summarize your files; and to create, edit, organize, move, or share files when you approve.
• Google Calendar: to build briefings, find availability, and create or update the events you ask for.
• Google Contacts: to recognize the people you mention and address email and invitations correctly.
• Basic profile (name, email address, profile picture): to identify you and show which Google account is connected.

How it is used

Bot Yourself uses Google user data only to provide and improve the features you turn on. It never uses Google user data to serve advertising, never sells it or transfers it to advertising platforms, data brokers, or information resellers, never uses it to train generalized AI or machine learning models, and never uses it for credit or lending decisions.

To answer a request, Bot Yourself sends only the relevant portion of your Google data to an AI model provider acting as our service provider, which is contractually prohibited from training on it or using it for any other purpose. Summaries, indexes, and similar information derived from your Google data are stored only for your account and are deleted with it.

Sharing, security, and access

Google user data is shared only with service providers that host, process, and deliver Bot Yourself for us (cloud hosting, AI model processing, and message delivery), under contracts that limit their use to that purpose; at your direction, such as an email you approve or an answer delivered to the channel you asked in; to comply with law or protect against fraud and security threats; or in a business transfer, with your consent where required. Your Google credentials are never shared with anyone.

It is stored in the United States, encrypted in transit and at rest, with access tokens and content protected by per-account encryption keys. Our staff do not read your Google user data unless you give explicit permission for specific data, it is necessary for security or to comply with law, or it has been aggregated and anonymized for internal operations.

Retention and deletion

Bot Yourself keeps Google user data only while your account is connected. When you disconnect, access stops immediately and the data is deleted within 30 days, as described in Section 7. We will ask for your consent before using Google user data in any way not described here.

6. SMS and mobile messaging

This policy applies to Bot Yourself, including SMS communications sent by Initialyze Inc. in connection with the Bot Yourself service.

Bot Yourself may use SMS and other mobile messaging features for transactional, account-related, assistant, and functional service communications. The Bot Yourself SMS program is not used for marketing or promotional messages. Initialyze does not send marketing or promotional messages through the Bot Yourself SMS program, and does not send SMS on behalf of any third party. SMS messages are sent by Initialyze Inc. from the Bot Yourself service number.

If you provide your mobile phone number and consent to receive SMS messages from Bot Yourself, messages may include account verification codes, AI assistant responses, reminders, task and activity updates, confirmations, account notifications, alerts, and other informational messages related to Bot Yourself features you use or enable.

Message frequency varies. Message and data rates may apply. You may opt out of SMS messages at any time by replying STOP. Reply HELP for assistance, or contact us at privacy@botyourself.ai. If you opt out, Bot Yourself features that depend on SMS may no longer be available to you.

We may disclose mobile information to service providers that help us deliver messaging, authentication, security, hosting, support, or related services, but only as necessary for those providers to perform services on our behalf. They are not authorized to use your mobile information or messaging consent for their own marketing or promotional purposes.

Other messaging channels

You can also talk to Bot Yourself through other messaging apps you choose. Messages you send, and the replies Bot Yourself sends, pass through the provider of the channel you choose, and that provider's own terms and privacy policy also apply.

7. Deleting Bot Yourself data

• Memory. You can review and delete what Bot Yourself remembers about you at any time, and you can ask it to forget something.
• Disconnecting a connector. When you disconnect a Google account in Bot Yourself settings, or revoke access from your Google Account, Bot Yourself stops accessing it immediately, revokes and deletes the access tokens, and deletes the data it received from that account, including summaries, indexes, and embeddings derived from it, within 30 days.
• Deleting your account. When you delete your Bot Yourself account, we delete your personal information, including all Google user data, within 30 days.
• Backups. Deleted data may remain in encrypted backups for up to 35 more days until those backups expire, and is not used for anything during that time.
• What stays. Content you deliberately saved elsewhere in Bot Yourself, such as a note or a plan you shared into a shared space, is your content and remains until you or the space delete it. We keep a minimal record that a connection existed and when it was revoked, without any message or file content, for security and audit purposes, and we keep SMS consent and opt-out records as the law requires.

You can also ask us to delete your data by emailing privacy@botyourself.ai.

8. Information we collect through Bot Yourself

• Identity and account information: name, email address, mobile phone number, account identifiers, sign-in details, time zone, settings, communication preferences, and linked messaging channel identifiers.
• SMS consent records: when and how you opted in to or out of SMS messages, kept to honor your choice and meet legal requirements.
• Your content: messages, prompts, tasks, reminders, plans, notes, files, and feedback you give Bot Yourself.
• Memory and AI interactions: preferences and facts you ask Bot Yourself to remember, conversation history, generated responses and drafts, and the actions you approve or reject.
• Connected-app data: the data described in Section 5, and similar data from other connectors you turn on.
• Shared space information: the spaces you belong to, your role, and what you share there.
• Technical information: IP address, device and browser information, feature usage, diagnostics, and security logs, plus cookies that keep you signed in and remember preferences.

9. How we use information

We use personal information to:

• provide, operate, support, secure, and improve Bot Yourself;
• create and manage accounts;
• verify identity, account ownership, and messaging consent;
• personalize assistant experiences and maintain user-directed context;
• respond to questions, requests, and support inquiries;
• provide AI-powered features and perform actions you request or authorize;
• send service communications, including authentication codes, assistant responses, reminders, task updates, confirmations, account notifications, and alerts;
• understand how our websites and services are used;
• maintain security and prevent fraud, abuse, unauthorized activity, or misuse;
• comply with legal, regulatory, contractual, and operational obligations; and
• protect our rights, users, systems, and services.

Google user data is used only as described in Section 5, and mobile numbers and SMS consent only as described in Section 6.

10. How we share information

We do not sell personal information and do not share it for cross-context behavioral advertising. We may share personal information when reasonably necessary with:

• service providers that help us operate Bot Yourself, such as cloud hosting, AI model processing, authentication, SMS delivery, communications, analytics, security, payment, and support providers, under contracts that limit their use of the information;
• third-party services you authorize, such as messaging channels or connected apps, when needed to provide an integration or perform an action you request;
• members of a shared space, for information you choose to share there;
• professional advisers, such as attorneys, accountants, auditors, and insurers;
• government authorities or other parties when required by law or reasonably necessary to protect rights, security, safety, or prevent fraud; and
• business transaction participants in connection with a merger, acquisition, financing, restructuring, sale of assets, or similar transaction.

We may share aggregated or de-identified information that does not reasonably identify an individual.

For clarity, this section does not allow mobile phone numbers, SMS opt-in information, or messaging consent data to be shared with third parties or affiliates for marketing or promotional purposes. Google user data is shared only as described in Section 5.

11. Cookies and analytics

We may use cookies and similar technologies to operate and secure our websites and applications, remember preferences, understand usage, measure performance, and support analytics. You can generally control cookies through your browser settings. Disabling certain cookies may affect how some features work. We do not use Google user data or connected-app content for analytics profiling or advertising.

12. Data security and retention

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information from unauthorized access, use, alteration, or disclosure, including encryption in transit and at rest, per-account encryption for sensitive data, least-privilege access, and audit logging. No system can guarantee absolute security. If a security incident affects your personal information, we will notify you as required by law.

We keep personal information only for as long as reasonably necessary to provide Bot Yourself, meet legitimate business needs, comply with legal obligations, resolve disputes, maintain consent and opt-out records, and enforce our agreements. When information is no longer needed, we may delete or anonymize it, subject to applicable legal and operational requirements. Section 7 sets out specific deletion timelines, including for Google user data.

13. Your privacy rights and choices

Depending on where you live, you may have the right to:

• access personal information we hold about you;
• correct inaccurate information;
• request deletion of your information;
• request a copy or transfer of certain information;
• object to or restrict certain uses of your information;
• withdraw consent where processing is based on consent;
• opt out of marketing communications;
• disconnect third-party integrations, including Google;
• opt out of SMS messages by replying STOP; and
• exercise other rights available under applicable privacy laws.

We may need to verify your identity before completing certain requests. To exercise your rights, contact us at privacy@botyourself.ai. We will not discriminate against you for exercising your rights.

14. Children's privacy

Bot Yourself is not directed to children under 18, and we do not knowingly collect personal information from children under 18 without appropriate authorization. If you believe we have collected such information, please contact us so we can take appropriate action.

15. International data processing

Initialyze Inc. is based in the United States, and Bot Yourself data is processed primarily in the United States. We and our service providers may process information in the United States and other countries. Where required by law, we use appropriate measures to protect personal information transferred across borders.

16. Changes to this policy

We may update this Privacy Policy from time to time as Bot Yourself, our business, or legal requirements change. When we make changes, we will update the Last Updated date above. For material changes, we will notify you in the app or by email before they take effect, and we will ask for your consent before using Google user data in a way not described here.

17. Contact us

If you have questions about this Privacy Policy or how Bot Yourself handles personal information, contact us:

Initialyze Inc. (Bot Yourself)
2205 Milan Meadows Dr
Leander, TX 78641-3740
United States
privacy@botyourself.ai